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Annex 3 – The Code of Corporate Governance (July 2014) and the reference to the information contained in the Report regarding the implementation of its recommendations (“comply or explain” principle)

This Annex contains the text of the principles and criteria of the Code of Corporate Governance73 approved by the Corporate Governance Committee in July 201474, together with references to the sections of the Report that describe the procedures for the implementation of each of these principles and criteria (“comply or explain” principle).

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CODE OF CORPORATE GOVERNANCE JULY 2014
Principles and Criteria (Borsa Italiana S.p.A.)

REFERENCES TO THE INFORMATION IN THE REPORT

Article 1 – Role of the Board of Directors

 

 

 

Principles

 

 

 

1.P.1. Listed companies are governed by a Board of Directors that meets at regular intervals, adopts an organisation and a modus operandi which enable it to perform its functions in an effective manner.

With reference to Principles 1.P.1 and 1.P.2, please see Section III, paragraph 2.2 of the Report.

1.P.2. The directors act and make decisions with full knowledge of the facts and autonomously pursuing and placing priority on the objective of creating value for the shareholders over a medium-long term period.

 

 

 

Criteria

 

 

 

1.C.1. The Board of Directors shall:

With reference to Application Criterion 1.C.1, letters a) to h), please see Section III, paragraph 2.2 of the Report.

a) examine and approve the strategic, operational and financial plans of both the issuer and the corporate group it heads, monitoring periodically the related implementation; it defines the issuer’s corporate governance and the relevant group structure;

b) define the risk profile, both as to nature and level of risks, in a manner consistent with the issuer’s strategic objectives;

 

c) evaluate the adequacy of the organizational, administrative and accounting structure of the issuer as well as of its strategically significant subsidiaries in particular with regard to the internal control system and risk management;

 

d) specify the frequency, in any case no less than once every three months, with which the delegated bodies must report to the Board on the activities performed in the exercise of the powers delegated to them;

 

e) evaluate the general performance of the company, paying particular attention to the information received from the delegated bodies and periodically comparing the results achieved with those planned;

 

f) resolve upon transactions to be carried out by the issuer or its controlled companies having a significant impact on the issuer’s strategies, profitability, assets and liabilities or financial position; to this end, the Board shall establish general criteria for identifying the material transactions;

 

g) perform at least annually an evaluation of the performance of the Board of Directors and its committees, as well as their size and composition, taking into account the professional competence, experience, (including managerial experience) gender of its members and number of years as director. Where the Board of Directors avails of consultants for such a selfassessment, the Corporate Governance Report shall provide information on their identity and other services, if any, performed by such consultants to the issuer or to companies having a control relationship with the issuer;

 

h) taking into account the outcome of the evaluation mentioned under the previous item g) report its view to shareholders on the professional profiles deemed appropriate for the composition of the Board of Directors, prior to its nomination;

 

i) provide information in the Corporate Governance Report on 1) its composition, indicating for each member the qualification (executive, nonexecutive, independent), the relevant role held within the Board of Directors (including by way of example, chairman or chief executive officer, as defined by article 2), the main professional characteristics as well as the duration of his/her office since the first appointment; (2) the application of article 1 of this Code and, in particular, on the number and average duration of meetings of the Board and of the executive committee, if any, held during the fiscal year, as well as the related percentage of attendance of each director; (3) how the self assessment procedure as at previous item g) has developed;

With reference to Application Criterion 1.C.1, letter i), please see Section III, paragraph 2.6 and Section IV – Table 1 Structure of Snam’s Board of Directors and Committees of the Report

j) in order to ensure the correct handling of corporate information, adopt, upon proposal of the managing director or the chairman of the Board of Directors, internal procedures for the internal handling and disclosure to third parties of information concerning the issuer, having special regard to price sensitive information.

With reference to Application Criterion 1.C.1, letter j), please see Section III, paragraph 7.5 of the Report.

 

 

1.C.2. The directors shall accept the directorship when they deem that they can devote the necessary time to the diligent performance of their duties, also taking into account the commitment relating to their own work and professional activity, the number of offices held as director or statutory auditor in other companies listed on regulated markets (including foreign markets) in financial companies, banks, insurance companies or companies of a considerably large size. The Board shall record, on the basis of the information received from the directors, on a yearly basis, the offices of director or statutory auditor held by the directors in the above-mentioned companies and include them in the Corporate Governance Report.

With reference to Application Criteria 1.C.2 and 1.C.3, please see Section III, paragraph 2.8 of the Report.

 

 

1.C.3. The Board shall issue guidelines regarding the maximum number of offices as director or statutory auditor for the types of companies referred to in the above paragraph that may be considered compatible with an effective performance of a director’s duties, taking into account the attendance by the directors to the committees set up within the Board. To this end, the Board identifies the general criteria, differentiating them according to the commitment entailed by each role (executive, non-executive or independent director), as well as the nature and size of the companies in which the offices are performed, plus whether or not the companies are members of the issuer’s group.

 

 

 

1.C.4. If the shareholders’ meeting, when dealing with organisational needs, authorises, on a general, preventive basis, derogations from the rule prohibiting competition, as per Article 2390 of the Italian Civil Code, then the Board of Directors shall evaluate each such issue, reporting, at the next shareholders’ meeting, the critical ones if any. To this end, each director shall inform the Board, upon accepting his/her appointment, of any activities exercised in competition with the issuer and of any effective modifications that ensue.

With reference to Application Criterion 1.C.4, note that the Shareholders’’ Meeting has not provided for any exemptions from the prohibition of competition pursuant to Article 2390 of the Italian Civil Code. Please see Section III, paragraph 2.1 of the Report.

 

 

1.C.5. The chairman of the Board of Directors shall ensure that the documentation relating to the agenda of the Board is made available to directors and statutory auditors in a timely manner prior to the Board meeting. The Board of Directors shall provide information in the Corporate Governance Report on the promptness and completeness of the premeeting information, providing details, inter alia, on the prior notice usually deemed adequate for the supply of documents and specifying whether such prior notice has been usually observed.

With reference to Application Criteria 1.C.5 and 1.C.6, please see Section III, paragraph 2.2 of the Report.

 

 

1.C.6. The chairman of the Board of Directors, also upon request of one or more directors, may request to the managing directors that certain executives of the issuer or the companies belonging to its group, in charge of the pertinent management areas related to the Board agenda, attend the meetings of the Board, in order to provide appropriate supplemental information on the items on the agenda.

 

 

 

Article 2 – Composition of the Board Of Directors

 

 

 

Principles

 

 

 

2.P.1. The Board of Directors shall be made up of executive and non-executive directors, who should be adequately competent and professional.

With reference to Principles 2.P.1, 2.P.2, 2.P.3 and 2.P.4, please see Section III, paragraph 2.6 of the Report.

2.P.2. Non-executive directors shall bring their specific expertise to Board discussions and contribute to the adoption of fully informed decisions paying particular care to the areas where conflicts of interest may exist.

 

2.P.3. The number, competence, authority and time availability of non-executive directors shall be such as to ensure that their judgement may have a significant impact on the taking of Board’s decisions.

 

2.P.4. It is appropriate to avoid the concentration of corporate offices in one single individual.

 

2.P.5. Where the Board of Directors has delegated management powers to the chairman, it shall disclose adequate information in the Corporate Governance Report on the reasons for such organisational choice.

The Board of Directors has not delegated any management powers to the Chairman.

 

 

Criteria

 

 

 

2.C.1. The following are qualified executive directors for the issuer:

 

- the managing directors of the issuer or a subsidiary having strategic relevance, including the relevant chairmen when these are granted individual management powers or when they play a specific role in the definition of the business strategies

 

- the directors vested with management duties within the issuer or in one of its subsidiaries having strategic relevance, or in a controlling company when the office concerns also the issuer;

 

- the directors who are members of the executive committee of the issuer, when no managing director is appointed or when the participation in the executive committee, taking into account the frequency of the meetings and the scope of the relevant resolutions, entails, as a matter of fact, the systematic involvement of its members in the day-to-day management of the issuer.

 

The granting of deputy powers or powers in cases of urgency to directors, who are not provided with management powers is not enough, per se, to cause them to be identified as executive directors, provided however, that such powers are not actually exercised with considerable frequency.

 

2.C.2. The directors shall know the duties and responsibilities relating to their office. The chairman of the Board of Directors shall use his best efforts to allow the directors and the statutory auditors, after the election and during their mandate, to participate in initiatives aimed at providing them with an adequate knowledge of the business sector where the issuer operates, of the corporate dynamics and the relevant evolutions, as well as the relevant regulatory and selfregulatory framework.

With reference to Application Criterion 2.C.2, please see Section III, paragraph 5 of the Report.

2.C.3. The Board shall designate an independent director as lead independent director, in the following circumstances: (i) in the event that the chairman of the Board of Directors is the chief executive officer of the company; (ii) in the event that the office of chairman is held by the person controlling the issuer.

The Board of Directors of issuers belonging to FTSE-Mib index shall designate a lead independent director whether requested by the majority of independent directors, except in the case of a different and grounded assessment carried out by the Board to be reported in the Corporate Governance Report.

With reference to Application Criterion 2.C.3, a lead independent director was not appointed as it was not required. Please see Section III, paragraph 2.9 of the Report.

2.C.4. The lead independent director:

 

(a) represents a reference and coordination point for the requests and contributions of non-executive directors and, in particular, those who are independent pursuant to Article 3 below;

 

(b) cooperates with the Chairman of the Board of Directors in order to guarantee that directors receive timely and complete information.

 

2.C.5. The chief executive officer of issuer (A) shall not be appointed director of another issuer (B) not belonging to the same corporate group, in the event that the chief executive officer of issuer (B) is a director of issuer (A).

With reference to Application Criterion 2.C.5, please see Section III, paragraphs 2.4 and 2.8 of the Report

 

 

Article 3 – Independent directors

 

 

 

Principles

 

 

 

3.P.1. An adequate number of non-executive directors shall be independent, in the sense that they do not maintain, directly or indirectly or on behalf of third parties, nor have recently maintained any business relationships with the issuer or persons linked to the issuer, of such a significance as to influence their autonomous judgement

With reference to Principles 3.P.1 and 3.P.2, please see Section III, paragraph 2.7 of the Report.

3.P.2. The directors’ independence shall be assessed by the Board of Directors after the appointment and, subsequently, on a yearly basis. The results of the assessments of the Board shall be communicated to the market.

 

 

 

Criteria

 

 

 

3.C.1. The Board of Directors shall evaluate the independence of its non-executive members having regard more to the substance than to the form and keeping in mind that a director usually does not appear independent in the following events, to be considered merely as an example and not limited to:

With reference to Application Criteria 3.C.1, 3.C.3, 3.C.4, 3.C.5 and 3.C.6, please see Section III, paragraph 2.7 of the Report.

a) if he/she controls, directly or indirectly, the issuer also through subsidiaries, trustees or third parties, or is able to exercise a dominant influence over the issuer, or participates in a shareholders’ agreement through which one or more persons can exercise a control or dominant influence over the issuer;

 

b) if he/she is, or has been in the preceding three fiscal years, a significant representative of the issuer, of a subsidiary having strategic relevance or of a company under common control with the issuer, or of a company or entity controlling the issuer or able to exercise over the same a considerable influence, also jointly with others through a shareholders’ agreement;

 

c) if he/she has, or had in the preceding fiscal year, directly or indirectly (e.g. through subsidiaries or companies of which he is a significant representative, or in the capacity as partner of a professional firm or of a consulting company) a significant commercial, financial or professional relationship:

 

- with the issuer, one of its subsidiaries, or any of ist significant representatives;

 

- with a subject who, also jointly with others through a shareholders’ agreement, controls the issuer, or – in case of a company or an entity – with the relevant significant representatives;

 

or is, or has been in the preceding three fiscal years, an employee of the above-mentioned subjects;

 

d) if he/she receives, or has received in the preceding three fiscal years, from the issuer or a subsidiary or holding company of the issuer, a significant additional remuneration (compared to the “fixed” remuneration of non-executive director of the issuer and to remuneration of the membership in the committees that are recommended by the Code) also in the form of participation in incentive plans linked to the company’s performance, including stock option plans;

 

e) if he/she was a director of the issuer for more than nine years in the last twelve years;

 

f) if he/she is vested with the executive director office in another company in which an executive director of the issuer holds the office of director;

 

g) if he/she is shareholder or quotaholder or director of a legal entity belonging to the same network as the company appointed for the auditing of the issuer;

 

h) if he/she is a close relative of a person who is in any of the positions listed in the above paragraphs.

 

3.C.2. For the purpose of the above, the chairman of the entity, the chairman of the Board of Directors, the executive directors and key management personnel of the relevant company or entity, must be considered as “significant representatives”.

 

3.C.3. The number and competences of independent directors shall be adequate in relation to the size of the Board and the activity performed by the issuer; moreover, they must be such as to enable the constitution of committees within the Board, according to the indications set out in the Code.

 

 

 

As for issuers belonging to FTSE-Mib index, at least one third of the Board of Directors members shall be made up of independent directors. If such a number is not an integer, it shall be rounded down.

 

 

 

Anyway, independent directors shall not be less than two.

 

 

 

3.C.4. After the appointment of a director who qualifies himself/herself as independent, and subsequently, upon the occurrence of circumstances affecting the independence requirement and in any case at least once a year, the Board of Directors shall evaluate, on the basis of the information provided by the same director or available to the issuer, those relations which could be or appear to be such as to jeopardize the autonomy of judgement of such director.

 

 

 

The Board of Directors shall notify the result of its evaluations, after the appointment, through a press release to the market and, subsequently, within the Corporate Governance Report.

 

 

 

In the documents mentioned above, the Board of Directors shall:

 

 

 

- disclose whether they adopted criteria for assessing the independence which are different from the ones recommended by the Code, also with reference to individual directors, and if so, specifying the reasons;

 

- describe quantitative and/or qualitative criteria used, if any, in assessing the relevance of relationships under evaluation.

 

3.C.5. The Board of statutory auditors shall ascertain, in the framework of the duties attributed to it by the law, the correct application of the assessment criteria and procedures adopted by the Board of Directors for evaluating the independence of its members. The result of such controls is notified to the market in the Corporate Governance Report or in the report of the Board of statutory auditors to the shareholders’ meeting.

 

3.C.6. The independent directors shall meet at least once a year without the presence of the other directors.

 

 

 

Article 4 – Internal committees of the Board of Directors

 

 

 

Principles

 

 

 

4.P.1. The Board of Directors shall establish among ist members one or more committees with proposing and consultative functions according to what set out in the articles below.

With reference to Principle 4.P.1 and the related Application Criteria, please see Section III, paragraph 3 of the Report.

 

 

Criteria

 

 

 

4.C.1. The establishment and functioning of the committees governed by the Code shall meet the following criteria:

 

a) committees shall be made up of at least three members. However, in those issuers whose Board of Directors is made up of no more than eight members, committees may be made up of two directors only, provided, however, that they are both independent. The committees’ activities shall be coordinated by a chairman;

 

b) the duties of individual committees are provided by the resolution by which they are established and may be supplemented or amended by a subsequent resolution of the Board of Directors;

 

c) the functions that the Code attributes to different committees may be distributed in a different manner or demanded from a number of committees lower than the envisaged one, provided that for their composition the rules are complied with those indicated from time to time by the Code and is ensured the achievement of the underlying objectives;

 

d) minutes shall be drafted of the meetings of each committee;

 

e) in the performance of their duties, the committees have the right to access the necessary company’s information and functions, according to the procedures established by the Board of Directors, as well as to avail themselves of external advisers. The issuer shall make available to the committees adequate financial resources for the performance of their duties, within the limits of the budget approved by the Board;

 

f) persons who are not members of the committee, including other Board members or persons belonging to issuer’s structure, may participate in the meetings of each committee upon invitation of the same, with reference to individual items on the agenda;

 

g) the issuer shall provide adequate information, in the Corporate Governance Report, on the establishment and composition of committees, the contents of the mandate entrusted to them, as well as, on the basis of the indications provided for by each committee, the activity actually performed during the fiscal year, the number of meetings held, their average duration and the relevant percentage of participation of each member.

 

4.C.2. The establishment of one or more committees may be avoided and the relevant duties may be assigned to the Board of Directors, under the coordination of the Chairman and provided that: (i) independent directors are at least half of the Board of Directors members; if the number of the Board members is odd, a rounding down to the lower unit shall be carried out; (ii) adequate time is dedicated during the Board meetings to actions that the Code requires the Committees to carry out, and this circumstance is disclosed in the Corporate Governance Report; (iii) as far as the control and risk committee is concerned, the issuer is neither controlled by another listed company nor it is subject to direction and coordination.

 

 

 

The Board of Directors describes in detail in the Corporate Governance Report the reasons underlying the choice not to establish one or more committees; in particular, it provides adequate grounds for the choice not to establish the risks and control committee in consideration of the complexity level of the issuer and the sector in which it operates. In addition, the Board shall periodically reassess the choice made.

 

 

 

Article 5 – Appointment of directors

 

 

 

Principle

 

 

 

5.P.1. The Board of Directors shall establish among ist members a committee to propose candidates for appointment to the position of director, made up, for the majority, of independent directors.

With reference to Principle 5.P.1 and Application Criterion 5.C.1, please see Section III, paragraph 3.2 of the Report.

 

 

Criteria

 

 

 

5.C.1. The committee to propose candidates for appointment to the position of director shall be vested with the following functions:

 

a) to express opinions to the Board of Directors regarding its size and composition and express recommendations with regard to the professional skills necessary within the Board as well with regard to the topics indicated by articles 1.C.3. and 1.C.4.;

 

b) to submit the Board of Directors candidates for directors offices in case of co-optation, should the replacement of independent directors be necessary.

 

5.C.2. The Board of Directors shall evaluate whether to adopt a plan for the succession of executive directors. In the event of adoption of such a plan, the issuer shall disclose it in the Corporate Governance Report. The review on the preparation of the above mentioned plan shall be carried out by the nomination committee or by another committee established within the Board of Directors in charge of this task.

With reference to Application Criterion 5.C.2., the Company has not provided for succession plans for executive directors in view of the nature of the Company’s shareholder structure. The Company has however defined a management succession planning process. Please see Section III, paragraph 2.10 of the Report

 

 

Article 6 – Remuneration of directors

 

 

 

Principles

 

 

 

6.P.1. The remuneration of directors and key management personnel shall be established in a sufficient amount to attract, retain and motivate people with the professional skills necessary to successfully manage the issuer.

With reference to Principles 6.P.1, 6.P.2, 6.P.3, 6.P.4 and 6.P.5, please see Section III, paragraph 3.1 of the Report and the 2016 Remuneration Report.

6.P.2. The remuneration of executive directors and key management personnel shall be defined in such a way as to align their interests with pursuing the priority objective of the creation of value for the shareholders in a medium-long term timeframe. With regard to directors with managerial powers or performing, also de-facto, functions related to business management, as well as with regard to key management personnel, a significant part of the remuneration shall be linked to achieving specific performance objectives, possibly including noneconomic objectives, identified in advance and determined consistently with the guidelines contained in the policy described in principle 6.P.4.

 

The remuneration of non-executive directors shall be proportionate to the commitment required from each of them, also taking into account their possible participation in one or more committees.

 

6.P.3. The Board of Directors shall establish among its members a Compensation Committee, made up of independent directors. Alternatively, the committee may be made up of non executive directors, the majority of which to be independent; in this case, the chairman of the committee is selected among the independent directors. At least one committee member shall have an adequate knowledge and experience in finance or remuneration policies, to be assessed by the Board of Directors at the time of his/her appointment.

 

6.P.4. The Board of Directors shall, upon proposal of the Compensation Committee, establish a policy for the remuneration of directors and key management personnel.

 

6.P.5. In case of the end of office and/or the termination of the employment relationship with an executive director or a general manager, the issuer discloses, through a press release, detailed information, following the internal process leading to the assignment or recognition of indemnities and/or other benefits.

The events referred to in Principle 6.P.5 did not take place.

 

 

Criteria

 

 

 

6.C.1. The policy for the remuneration of executive directors and other directors covering particular offices shall define guidelines on the issues and consistently with the criteria detailed below:

With reference to Application Criteria 6.C.1, 6.C.2, 6.C.3 and 6.C.4, Section III, paragraph 2.11 of the Report refers to the 2016 Remuneration Report.

a) the non-variable component and the variable component are properly balanced according to issuer’s strategic objectives and risk management policy, taking into account the business sector in which it operates and the nature of the business carried out;

b) upper limits for variable components shall be established;

 

c) the non-variable component shall be sufficient to reward the director when the variable component was not delivered because of the failure to achieve the performance objectives specified by the Board of Directors;

 

d) the performance objectives – i.e. the economic performance and any other specific objectives to which the payment of variable components (including the objectives for the share-based compensation plans) is linked – shall be predetermined, measurable and linked to the creation of value for the shareholders in the medium-long term;

 

e) the payment of a significant portion of the variable component of the remuneration shall be deferred for an appropriate period of time; the amount of that portion and the length of that deferral shall be consistent with the characteristics of the issuer’s business and associated risk profile;

 

f) contractual arrangements shall be provided in order to permit the company to reclaim, in whole or in part, the variable components of remuneration that were awarded (or to hold deferred payments), as defined on the basis of data which subsequently proved to be manifestly misstated;

 

g) indemnities eventually set out by the issuer in case of termination of directors shall not exceed a fixed amount or fixed number of years of annual remuneration. Termination payments shall not be paid if the termination is due to inadequate performance.

 

6.C.2. In preparing plans for share-based remuneration, the Board of Directors shall ensure that:

 

a) shares, options and all other rights granted to directors to buy shares or to be remunerated on the basis of share price movements shall have an average vesting period of at least three years;

 

b) the vesting referred to in paragraph a) shall be subject to predetermined and measurable performance criteria;

 

c) directors shall retain a certain number of shares granted or purchased through the exercise of the rights referred to in paragraph a), until the end of their mandate.

 

6.C.3. The criteria 6.C.1 and 6.C.2 shall apply, mutatis mutandis, also to the definition – by the bodies entrusted with that task – of the remuneration of key management personnel.

 

Any incentive plan for the person in charge of internal audit and for the person responsible for the preparation of the corporate financial documents shall be consistent with their role.

 

6.C.4. The remuneration of non-executive directors shall not be – other than for an insignificant portion – linked to the economic results achieved by the issuer. Nonexecutive directors shall not be beneficiaries of share-based compensation plans, unless it is so decided by the annual shareholders’ meeting, which shall also give the relevant reasons.

 

6.C.5. The remuneration committee shall:

With reference to Application Criteria 6.C.5, 6.C.6 and 6.C.7, please see Section III, paragraph 3.1 of the Report.

- periodically evaluate the adequacy, overall consistency and actual application of the policy for the remuneration of directors and key management personnel, also on the basis of the information provided by the managing directors; it shall formulate proposals to the Board of Directors in that regard;

- submit proposals or issues opinions to the Board of Directors for the remuneration of executive directors and other directors who cover particular offices as well as for the identification of performance objectives related to the variable component of that remuneration; it shall monitor the implementation of decisions adopted by the Board of Directors and verify, in particular, the actual achievement of performance objectives.

 

6.C.6. No director shall participate in meetings of the Compensation Committee in which proposals are formulated to the Board of Directors relating to his/her remuneration.

 

6.C.7. When using the services of an external consultant in order to obtain information on market standards for remuneration policies, the Compensation Committee shall previously verify that the consultant concerned is not in a position which might compromise its independence.

 

6.C.8. According to principle 6.P.5., the press release should provide:

The events referred to in Principle 6.P.5 did not take place.

a) adequate information on the indemnity and/or other benefits, including their amount, timing of disbursement – distinguishing both between the component immediately paid out and the one subject to deferral mechanisms and between the component received as director from the other one related to an employment relationship, if any – and “claw-back” clauses, if any, in particular with reference to:

- indemnities for the end of office or termination of the employment relationship, specifying the circumstances of its accrual (for example, expiry, revocation or settlement agreement);

 

- maintenance of rights related to any incentive plans, monetary or financial instruments based;

 

- benefits (monetary and non monetary ones) subsequent to the end of office;

 

- non-competition commitments, describing their main contents;

 

- any other payment assigned for any reason and in any form;

 

b) information about the compliance or non-compliance of the indemnity and/or other benefits with the remuneration policy and, in case of even a partial non-compliance with the remuneration policy, information about internal procedures applied according to Consob related party transactions’ regulation;

 

c) information about the application, or non-application, of any mechanism that provides restrictions or corrections to the indemnity in case of termination due to the achievement of objectively inadequate results, as well as whether requests have been formulated for the reclaim of remuneration already paid out;

 

d) information as whether the replacement of the ceased executive director or general manager is governed by any succession plan adopted by the company and, in any case, information about procedures that have been or will be applied for the replacement of the director or manager.

 

 

 

Article 7 – Internal control and risk management system

 

 

 

Principles

 

 

 

7.P.1. Each issuer shall adopt an internal control and risk management system consisting of policies, procedures and organizational structures aimed at identifying, measuring, managing and monitoring the main risks. Such a system shall be integral to the organizational and corporate governance framework adopted by the issuer and shall take into consideration the reference model and the best practices that are applied both at national and international level.

With reference to Principles 7.P.1, 7.P.2, 7.P.3 and 7.P.4, please see Section III, paragraphs 6 and 3.3 of the Report.

7.P.2. An effective internal control and risk management system contributes to the management of the company in a manner consistent with the objectives defined by the Board of Directors, promoting an informed decision-making process. It contributes to ensuring the safeguarding of corporate assets, the efficiency and effectiveness of management procedures, the reliability of financial information and the compliance with laws and regulations, including the by-laws and internal procedures.

.

7.P.3. The internal control and risk management system involves each of the following corporate bodies depending on their related responsibilities:

 

a) the Board of Directors, that shall provide strategic guidance and evaluation on the overall adequacy of the system, identifying within the Board:

 

(i) one or more directors to be charged with the task of establishing and maintaining an effective internal control and risk management system (hereinafter, the “director in charge of the internal control and risk management system”), and

 

(ii) a control and risk committee in line with the requirements set forth by principle 7.P.4., to be charged with the task of supporting, on the basis of an adequate control process, the evaluations and decisions to be made by the Board of Directors in relation to the internal control and risk management
system, as well as to the approval of the periodical financial reports;

 

b) the person in charge of internal audit, entrusted with the task to verify the functioning and adequacy of the internal control and risk management system;

 

c) the other roles and business functions having specific tasks with regard to internal control and risk management, organised depending on the company’s size, complexit and risk profile;

 

d) the Board of statutory auditors, also as “audit committee”, which is responsible for oversight of the internal control and risk management 30 system.

 

Each issuer shall provide for coordination methods between the above mentioned bodies in order to enhance the efficiency of the internal control and risk management system and reduce activities overlapping.

 

7.P.4. The control and risk committee is made up of independent directors. Alternatively, the committee can be made up of non executive directors, the majority of which being independent ones; in this case, the chairman of the committee is selected among the independent directors. If the issuer is controlled by another listed company or is subject to the direction and coordination activity of another company, the committee shall be made up exclusively of independent directors. At least one member of the committee is required to have an adequate experience in the area of accounting and finance or risk management, to be assessed by the Board of Directors at the time of appointment.

 

 

 

Criteria

 

 

 

7.C.1. The Board of Directors, with the opinion of the control and risk committee, shall:

With reference to Application Criteria 7.C.1 and 7.C.4, please see Section III, paragraphs 2.2, 2.4 and 6.1 of the Report.

a) define the guidelines of the internal control and risk management system, so that the main risks concerning the issuer and its subsidiaries are correctly identified and adequately measured, managed and monitored, determining, moreover, the level of compatibility of such risks with the management of the company in a manner consistent with its strategic objectives;

b) evaluate, at least on an annual basis, the adequacy of the internal control and risk management system taking into account the characteristics of the company and its risk profile, as well as its effectiveness;

 

c) approves, at least on an annual basis, the plan drafted by the person in charge of internal audit, after hearing the Board of statutory auditors and the director in charge of the internal control system;

 

d) describe, in the Corporate Governance Report, the main features of the internal control and risk management system, expressing the evaluation on its adequacy;

 

e) after hearing the Board of statutory auditors, it assesses the findings reported by the external auditor in the suggestions letter, if any, and in the report on the main issues resulting from the auditing.

 

 

 

The Board of Directors shall, upon proposal of the director in charge of the internal control and risk management system, subject to the favourable opinion of the control and risk committee, as well as after hearing the Board of statutory auditors:

 

- appoint and revoke the person in charge of the internal audit function;

 

- ensure that such a person is provided with the adequate resources for the fulfilment of his/her responsibilities;

 

- define the relevant remuneration consistently with company’s policies

 

 

 

7.C.2. The control and risk committee, when assisting the Board of Directors shall:

With reference to Application Criteria 7.C.2 and 7.C.3, please see Section III, paragraph 3.3 of the Report.

a) evaluate together with the person responsible for the preparation of the corporate financial documents, after hearing the external auditors and the Board of statutory auditors, the correct application of the accounting principles, as well as their consistency for the purpose of the preparation of the consolidated financial statements, in any;

b) express opinions on specific aspects relating to the identification of the main risks for the company;

 

c) review the periodic reports of the internal audit function concerning the assessment of the internal control and risk management system, as well as the other reports of the internal audit function that are particularly significant;

 

d) monitor the independence, adequacy, efficiency and effectiveness of the internal audit function;

 

e) request the internal audit function to carry out reviews of specific operational areas, giving simultaneous notice to the chairman of the Board of statutory auditors;

 

f) report to the Board of Directors, at least every six months, on the occasion of the approval of the annual and half year financial report, on the activity carried out, as well as on the adequacy of the internal control and risk management system.

 

7.C.3. The chairman of the Board of statutory auditors or another statutory auditor designated by this chairman shall participate in the works of the control and risk committee; the remaining statutory auditors are also allowed to participate.

 

7.C.4. The director in charge of the internal control and risk management system, shall:

 

a) identify the main business risks, taking into account the characteristics of the activities carried out by the issuer and its subsidiaries, and submit them periodically to the review of the Board of Directors;

 

b) implement the guidelines defined by the Board of Directors, taking care of the planning, realization and management of the internal control and risk system, constantly monitoring its adequacy and effectiveness;

 

c) adjust such system to the dynamics of the operating conditions and the legislative and regulatory framework;

 

d) request to internal audit function to carry out reviews of specific operational areas and on the compliance of business operation with rules and internal procedures, giving simultaneous notice to the chairman of the Board of Directors, the chairman of control and risk committee and the chairman of the Board of statutory auditors;

 

e) promptly report to the control and risk committee (or to the Board of Directors) issues and problems that resulted from his/her activity or of which he/she became aware in order for the committee (or the Board) to take the appropriate actions.

 

7.C.5. The person in charge of internal audit shall:

With reference to Application Criterion 7.C.5, please see Section III, paragraph 6.4 of the Report.

a) verify, both on a continuous basis and in relation to special needs, in conformity with international professional standards, the adequacy and effective functioning of the internal control and risk management system, through an audit plan, to be approved by the Board of Directors. Such a plan shall be based on a structured analysis and ranking of the main risks;

b) not be responsible for any operational area and be subordinated to the Board of Directors;

 

c) have direct access to all useful information for the performance of its duties;

 

d) draft periodic reports containing adequate information on its own activity, and on the company’s risk management process, as well as about the compliance with the management plans defined for risk mitigation.

 

Such periodic reports contain an evaluation on the adequacy of the internal control and risk management system;

 

e) prepare timely reports on particularly significant events;

 

f) submit the reports indicated under items d) and e) above to the chairman of the Board of statutory auditors, the control and risk committee and the Board of Directors, as well as to the director in charge of the internal control and risk management system;

 

g) verify, according to the audit plan, the reliability of information systems, including the accounting one.

 

 

 

7.C.6. The internal audit function may be entrusted, as a whole or by business segments, to a person external to the issuer, provided, however, that it is endowed with adequate professionalism, independence and organization. The adoption of such organizational choices, with a satisfactory explanation of the relevant reasons, shall be disclosed to the shareholders and the market in the Corporate Governance Report.

 

 

 

Article 8 – Statutory auditors

 

 

 

Principles

 

 

 

8.P.1. The statutory auditors shall act with autonomy and independence also vis-à-vis the shareholders, which elected them.

With reference to Principles 8.P.1 and 8.P.2, please see Section III, paragraph 4.1 of the Report.

8.P.2. The issuer shall adopt suitable measures to ensure an effective performance of the duties typical of the Board of statutory auditors.

 

 

 

Criteria

 

 

 

8.C.1. The statutory auditors shall be chosen among people who may be qualified as independent also on the basis of the criteria provided by this Code with reference to the directors. The Board of statutory auditors shall check the compliance with said criteria after the appointment and subsequently on an annual basis, including the result of such verification in its Corporate Governance Report, according to manners complying with the ones provided with reference to directors.

With reference to Application Criteria 8.C.1, 8.C.2 and 8.C.3, please see Section III, paragraph 4.1 of the Report.

8.C.2. The statutory auditors shall accept the appointment when they believe that they can devote the necessary time to the diligent performance of their duties.

 

8.C.3. A statutory auditor who has an interest, either directly or on behalf of third parties, in a certain transaction of the issuer, shall timely and exhaustively inform the other statutory auditors and the chairman of the Board about the nature, the terms, origin and extent of his/her interest.

 

8.C.4. In the framework of their activities, the statutory auditors may demand from the internal audit function to make assessments on specific operating areas or transactions of the company.

With reference to Application Criterion 8.C.4, please see Section III, paragraph 6.4 of the Report.

8.C.5. The Board of statutory auditors and the control and risk committee shall exchange material information on a timely basis for the performance of their respective duties.

With reference to Application Criterion 8.C.5, please see Section III, paragraph 3.3 of the Report.

 

 

Article 9 – Relations with the Shareholders

 

 

 

Principles

 

 

 

9.P.1. The Board of Directors shall take initiatives aimed at promoting the broadest participation possible of the shareholders in the shareholders’ meetings and making easier the exercise of the shareholders’ rights.

With reference to Principles 9.P.1 and 9.P.2, please see Section III, paragraphs 8 and 1 of the Report.

9.P.2. The Board of Directors shall endeavour to develop a continuing dialogue with the shareholders based on the understanding of their reciprocal roles.

 

 

 

Criteria

 

 

 

9.C.1. The Board of Directors shall ensure that a person is identified as responsible for handling the relationships with the shareholders and shall evaluate from time to time whether it would be advisable to establish a business structure responsible for such function.

With reference to Application Criterion 9.C.1, please see Section III, paragraphs 2.2 and 8 of the Report.

9.C.2. All the directors usually participate in the shareholders’ meetings. The shareholders’ meetings are also an opportunity for disclosing to the shareholders information concerning the issuer, in compliance with the rules governing price-sensitive information. In particular, the Board of Directors shall report to the shareholders’ meeting the activity performed and planned and shall use its best efforts for ensuring that the shareholders receive adequate information about the necessary elements for them to adopt in an informed manner the resolutions that are the competence of the shareholders’ meeting.

With reference to Application Criterion 9.C.2, please see Section III, paragraphs 1 and 8 of the Report.

9.C.3. The Board of Directors should propose to the approval of the shareholders’ meeting rules laying down the procedures to be followed in order to permit an orderly and effective conduct of the shareholders’ meetings of the issuer, without prejudice, at the same time, to the right of each shareholder to express his or her opinion on the matters under discussion.

With reference to Application Criterion 9.C.3, please see Section III, paragraph 1 of the Report.

9.C.4. In the event of significant changes in the market capitalization of the company’s shares or in the composition of its shareholders, the Board of Directors shall assess whether proposals should be submitted to the shareholders’ meeting to amend the by-laws in respect to the majorities required for exercising actions and rights provided for the protection of minority interests.

There were no significant changes in the market capitalisation of the issuer’s shares or in the composition of its ownership structure.

73 With the exception of Article 10, since this is not applicable to the Company.
74 In July 2015, the Corporate Governance Committee updated the Code of Corporate Governance, requesting issuers to transpose the changes by the end of the 2016 financial year (issuers are obliged to provide information to the market about the receipt of new guidelines with the Report on Corporate Governance relating to financial year 2016). With exclusive reference to the amendments referred to in Article 8 (concerning Statutory Auditors), issuers are requested to apply the new version of the code from the first renewal of the auditing body following the end of the 2015 financial year. In relation to Snam, the update referred to in Article 8 of the Code of Corporate Governance will be applied during the course of 2016 at the time of renewal of the Board of Statutory Auditors. The amendments made to Article 8 of the Code of Corporate Governance in July 2015 provide for the distribution of a press release by the Board of Directors concerning the check performed by the Board of Statutory Auditors after the appointment with regard to the fulfilment by the Statutory Auditors of the independence criteria required for directors. The Committee also stated that the remuneration of Statutory Auditors should be commensurate with the duties required of them, the importance of the role held, and the dimensional and sectoral characteristics of the business.

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